DoIT has implemented a number of policies, procedures and solutions to protect county users and all data stored on county devices that is considered "sensitive" or "personally identifiable" - also known as "Sensitive PII."

Data Loss Prevention (DLP) efforts are part of a larger security awareness program instituted by DoIT to protect county employees from identity theft and other threats as well as to safeguard the county's infrastructure. Under the leadership of the department's Architecture Committee, the county has also implemented consistent web application development standards and is committed to training developers on secure development practices, as described in this recent Government Technology Case Study.

As part of its ongoing effort to lower costs, boost efficiency and reduce the duplication of services, the county is making its digital printing services available to municipalities, schools and special districts in Westchester County.

Here's how to initiate a print request:

• To obtain a print job price quote, the customer will request an electronic DoIT print request by sending an e-mail to: This email address is being protected from spambots. You need JavaScript enabled to view it.. The section of the form detailing the request should be completed and sent back to the same address along with the final proof read copy of the print job. Charges for printing services will be based on costs as listed in the current DoIT Print Rate card. (Updated rates to be published soon.)
  
  
• The print request form will include information such as: number of copies, paper size, weight of paper, color of paper, number of Sides – single or duplex, type of finishing, individual contact information for the job (name, title, department, phone number, email address, etc.), billing information.
  
  
• The following document formats will be accepted: PDF, WORD, EXCEL or Powerpoint.
  
  
• DoIT will evaluate the job and provide pricing via the same print request form. The municipality, school or special district will then return the form with the “Approval to Print” section of the form filled out. 
  
  
• A sample will be provided for approval prior to the entire job being run. The contact person indicated on the form will be notified when the sample is ready. The sample can be faxed if it is less than 5five pages. If it is greater than five pages, it will need to be picked up at the County Office Building. 
  
  
• Any changes to the original print request must be made electronically via the print request form. Changes will not be accepted via phone, fax or other means.
  
  
• Once the sample is approved, the customer will e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. indicating that the sample is approved and that DoIT should now run the entire job.
  
  
• When the job has been run and boxed, the customer will be notified to pick up the printed copies at the County Office Building. Completed jobs can be picked up on the 3rd Floor, Room 300 of the County Office Building, Monday through Friday between the hours of 8 a.m. and 4 p.m. Turnaround time for a print job once the sample is approved will be one to three days.
  
  
• A completed invoice will be issued by DoIT upon completion of the job and payment will be due at the time of pick up.

Note: DoIT is not responsible for errors made by the municipality, school or special district in selecting and/or defining the print format; nor is the DoIT responsible for the accuracy of any content being provided. The copy being provided must be in final format. This service is strictly a print function; all content, spelling, document text formatting, graphics, etc. is the responsibility of the customer. DoIT will not provide the following services: editing, reformatting of text or any graphics work and/or customization for the job submitted. The county reserves the right to refuse to print jobs, such as political material. We strongly suggest you designate one person in your organization to contact us, as this may be most efficient.

The Records Center currently houses approximately 131,000 cubic feet of government records that are stored in two warehouses, one that is adjacent to the Archives, the other at 375 Executive Boulevard, Elmsford. These inactive records have met the following two criteria:

• They are consulted once a month or less.
• Although more than six years old, they have not yet reached their destruction date as stipulated by the current New York State Records Retention and Disposition Schedule.

The program employs four full-time staffers, who schedule records for transfer, deliver them upon departmental request, and interfile those records returned for safekeeping.

A member of the public who seeks a particular record must apply to the department of that record’s origination, not to the Records Center, as the Records Center is not open to the public.

Each department head is required by county law to appoint at least one Records Coordinator to act as liaison between the records management program and the department. The records management program provides direction for Records Coordinators in training meetings held throughout the year and through an Information and Training Manual.

In addition, the Records Center provides confidential destruction of records that have reached the end of their retention period.

The county's Archives maintains approximately 7,500 cubic feet of records, dating from 1680 to the present. The Archives are the official repository of publications produced by county government. Records are stored according to professional archival standards in a temperature and humidity-controlled environment and in acid-free boxes and folders.

A professional staff includes three trained archivists, as well as a micrographics and scanning supervisor. Approximately 10 volunteers and student interns, working under the direction of a volunteer director, assist in processing collections and in serving the public in the reading room.

The archives staff facilitates workshops to instruct teachers and librarians in the use of government documents in the classroom and for public information, as well as serving the public researchers who utilize the reading room. There is a complete "Guide to the Collections" on the Archives web site, as well as published a pamphlet on doing genealogical research.

A conservation and microfilming program of the archives' maps, photographs, administrative and court records has been in effect since 1990. One of the most important projects in the archives is the scanning of all new maps to meet demands for both preservation and access. In addition, the scanning unit assists in archiving all land records filed in the county clerk’s office, scans important historical documents for Finance and Human Resources and handles discrete one-time preservation projects, such as the imaging of all the personnel cards.